AI-Powered Task Management

Stop organizing.
Start doing.

Type a task. The AI instantly categorizes it, estimates the time, plans your day around your real capacity, and learns from every correction. Zero setup. Zero overhead. It just gets smarter.

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No credit card required $2.99/mo after trial
Works in any browser · on Google Play and the Microsoft Store · installs on any device, no app store required
I Heart Checklists
Book dentist appointment Health 15m
Review Q3 marketing deck Work 45m
Walk the dog Personal 20m
AI categorized 3 tasks · sorted by priority
25+
AI Categories
1 tap
Plans Your Day
0 sec
Setup Time
∞
Gets Smarter
The Problem

Task management
shouldn't be a task.

Most to-do apps give you an empty list and expect you to do all the work — creating projects, setting labels, assigning priorities, organizing into folders. The overhead of maintaining the system becomes a task in itself. So you stop using it.

Manual Organization Tax

Other apps make you create projects, labels, and categories before you can even add a task. That's backwards.

AI as an Afterthought

Competitors bolt AI onto existing products. It's a feature you opt into, not the foundation of how the app works.

Apps That Never Learn

Correct a category once and the same mistake happens again tomorrow. No other app remembers your preferences.

Step one

Brain dump it

Type it the way it comes out of your head. Half a sentence, a question, a maybe, the list somebody texted you. The AI reads every line, turns the tasks into tasks with a category, a due date and a time estimate, and files the notes, ideas and questions where they belong.

Want to see its work first? One screen shows what it decided, and you fix a date or a category before anything lands. It even catches the task you already have.

  • One box takes tasks, notes, ideas and questions
  • Paste a list, talk it out, or snap a photo of the whiteboard
  • No projects, labels or folders to set up first
The add bar in I Heart Checklists, grown into a brain dump box with four lines typed in: call the plumber tomorrow, maybe we should switch clinics, does the new place take our insurance, file the expense report The review screen after the AI sorted those four lines: a task with a 15 minute estimate due tomorrow, an idea clipped to it, a question filed with the bucket's notes, and a task it flagged as one you already have

Four lines in, sorted. A task with a time and a date, an idea clipped to it, a question filed with the bucket's notes, and a duplicate it caught before it hit your list.

Step two

Let AI Plan it

Tap Plan my… and the AI builds your day from the hours you actually have — or a few days, the week or the month, each day filled from its own hours. Every task gets a ♥ score from what it costs to leave undone, when it's due, how long it really takes and what it unblocks. Then the plan takes the highest scores that fit inside your Daily Budget, and stops. Didn't finish? Tomorrow picks it up.

You may have tried the popular planning methods. Each one is a fixed rule, and none of them can see the hours you actually have:

Other methodEat the frogDo the hardest thing first. It can't see that the frog takes three hours and you have ninety minutes.
Other methodThe Eisenhower matrixSort everything into four boxes by hand. Then again tomorrow, because everything moved.
Other methodA plain priority listRanks everything and fits nothing. Twelve high-priority tasks is a list, not a day.
How I Heart Checklists does itYour DayScores every task on what it costs, when it's due, how long it takes and what it unblocks, then fits the day to the time you have. Something changes? It re-sorts itself.

A quick win with a real deadline beats a two-hour maybe. A list of twelve becomes the eight that fit before you stop for the day. Clear them, and it tells you you're done.

Plan my first day free
The All checklist in I Heart Checklists on desktop: twelve tasks, each with its heart score, due date and time estimate Your Day: the eight tasks that fit the 3 hours 45 minutes left today, ranked by heart score, with the budget shown at the top

Twelve tasks in. Eight fit today. Ranked by ♥ score, inside the 3h 45m the budget says are really left.

Step three

Get things done, better

Every estimate starts from what people like you took, then learns from you. Finish a task and it asks how long that really took. One tap, and the next estimate for that kind of work moves.

Your Daily Budget learns the same way: how many productive hours a Tuesday actually holds for you, not the eight on paper. It drains through the day, so the plan is always what's left from now, never what was true at breakfast.

  • Estimates that learn your real pace, task by task
  • A Daily Budget that knows your Tuesdays from your Fridays
  • Hours left today, live, so the plan never overpromises

So the day it plans is one you can finish. Finish it and it says so. Close the app. The rest of the day is yours.

Your Day on a phone: eight tasks that fit, 3 hours 45 minutes left, with the first task's checkbox about to be tapped After completing a task the app asks how long did that take, with one-tap answers from 5 to 45 minutes, and the day's estimate underneath

One tap says how long it really took. The next estimate for that kind of work learns from it.

Features

AI does the thinking.
You do the doing.

Every feature is designed around one principle: make the AI handle the organization so you can focus on your actual life.

Auto-Categorization

Type "walk the dog" and the AI tags it as Pet Care, Personal bucket, 20 minutes, low effort. 25+ life categories, zero configuration.

Unique to IHC

Learning Engine

Every correction trains the AI. Move "standup" from Work to Personal once, and it remembers forever. View and edit the AI's rules anytime — full transparency.

Your AI, Your Rules

AI Plan & Your Day

Tap Plan my… and it builds a day, a few days, the week or the month from the hours you actually have — weekday vs. weekend, morning vs. evening. It knows how much you can realistically get done.

Unique to IHC

Smart Priority Sorting

AI weighs urgency, effort, due date proximity, and dependencies to surface what matters most — per bucket or globally across your entire list.

Due Dates & Recurrence

Full date picker, AI-suggested due dates, and recurring tasks with NLP parsing. Say "pay rent every 1st" and it just works — daily, weekly, monthly, yearly.

One Door for Everything

Type it, say it, paste a brain dump or snap a photo. Everything goes through one intake that tells a task from a note, enriches each line and shows you an editable preview before it commits.

New

Notes, Ideas & Questions

A note clips to the task it belongs to, an idea can become a task with one tap, and a question waits until you answer it. Every bucket holds notes as well as tasks, so there's nothing to set up.

New

Reminders That Mean It

Pick a moment and get a nudge, on your phone or in the app. A reminder is its own time, separate from the due date, so Thursday at nine means Thursday at nine. Tonight, tomorrow and next week are one tap.

New

Flows

Chain related tasks into a Flow. The AI spots when "review the report" depends on "write the report," links them into an ordered sequence, and flags what's blocked — no manual wiring required.

Unique to IHC

AI Breakdown

Complex tasks get automatically split into actionable steps. "Clean the house and do laundry" becomes separate, properly estimated tasks — one click.

Unique to IHC

Editable AI Rules

See the exact keyword rules the AI uses. Add, remove, or modify them. Full transparency — no other task app lets you look under the hood.

Unique to IHC

Categories That Fit Your Life

Start lean, then make it yours — rename, recolor, remove, or create your own categories. The AI learns each one and routes new tasks to it automatically. Your taxonomy, your way.

New

Goals & Habits

Set up to 3 goals and the AI reshapes your day around them, with a priority boost for the tasks that move one forward. Turn any recurring task into a Habit and build a streak, with no guilt for a missed day.

New

Email to tasks

Forward an email to your own address and it lands in your Inbox as tasks, notes and questions — your action items first, anyone else's set aside — for you to approve in one tap, or automatically if you'd rather.

New

Coming next Calendar import, so the meetings you already have count against your day. It's in the works, and your account gets it the day it lands.

How It Works

Three seconds to organized.

Type, speak, paste or snap it

"Schedule dentist appointment next Tuesday" — dates, recurrence and context are parsed automatically. A note or an idea lands where it belongs, too.

AI does the rest

Category, bucket, time estimate, effort level, urgency, due date — all assigned instantly. No dropdowns, no menus.

It learns from you

Make a correction and the AI remembers. Your task app gets smarter every single day you use it.

Compare

Why switch to I Heart Checklists?

We're not trying to out-feature the competition. We out-think them.

Feature I Heart Checklists Todoist TickTick Motion
AI Auto-Categorization✓———
AI Time & Effort Estimates✓——Partial
Learning from Corrections✓———
Editable AI Rules✓———
AI Daily Plan (Your Day)✓——✓
AI Task Breakdown✓✓——
Flows (dependency chains)✓Paid——
AI Priority Sorting✓——✓
Voice-to-Tasks✓✓——
Due Dates & Recurring Tasks✓✓✓✓
Editable AI Categories & Rules✓———
Goal-Aware Priority Boost✓———
Price $2.99/mo $5/mo $3/mo $19/mo
Pricing

Simple, honest pricing.

Start with a free 14-day trial. Full access, no credit card, no catches.

Monthly
$2.99/mo
Billed monthly. Cancel anytime.
  • AI auto-categorization (25+ categories)
  • Learning engine that improves over time
  • AI Plan — knows your daily capacity
  • Smart priority sorting & Flows (dependency chains)
  • AI task breakdown for complex tasks
  • Voice, photo & brain-dump capture
  • Due dates, recurring tasks, reminders
  • A plan for a free moment, a day, a week or a month
  • A Daily Budget that learns your real hours
  • Editable categories & buckets — rename, recolor, make your own
  • Goals, habits & a Friday recap of what you finished
Start Free Trial
Best Value — 2 Months Free
Annual
$29/yr
Just $2.42/mo. Save $6.88 vs monthly.
  • Everything in Monthly
  • Save 19% compared to monthly billing
  • Priority access to new features
  • Lock in current pricing forever
Start Free Trial
Every plan starts with a free 14-day trial — full access to every feature.
No credit card required. Your data is yours if you choose not to continue.
Before you pay, the straight answers

Your data

Your tasks and notes are stored for you and nobody else. They're never sold and never shared with advertisers. The only thing that crosses accounts is anonymous timing averages, never a task. Delete your account any time and everything goes with it. Read the privacy policy.

Cancel any time

Monthly or annual, cancel in a tap from your profile. No calls, no forms. Your data stays yours either way, and you can export it as a CSV first.

Everything's included

One plan, every feature. Every AI feature is in it today and every one we add is in it tomorrow. There's no higher tier.

Where it runs

The web, Android on Google Play, and Windows on the Microsoft Store, with one account across all of them. iOS is on its way.

Stop managing your tasks.
Let your tasks manage themselves.

Join the only task app that knows how much you can get done today, learns from every correction, and gets smarter every day you use it. Start free — no credit card, no commitment.

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